Organisators guide

• Organisators guide
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• Meeting planning

The majority of people организуя action, use the summons of any kind – or it are printed a leaf which is distributed to all participants, or sketches which see only the speaker.

 
The schedule or the agenda are necessary for successful action. Making it, you should solve what for action is carried out that in your opinion it is possible to reach, it is necessary for whom to be present and as long it should last.


Preparing the agenda:

Theme:

    *       Should be defined, differently at a meeting time for a theme concrete
            definition will be spent;
    *      To limit number of topics which can be discussed;
    *      To differentiate importance and responsibility for each theme.

Sequence:

    *      Go from simple to the difficult;
    *      Structure the big themes logically, and move from
            information granting to discussion and decision-making;
    *      Organize themes logically to avoid repetitions.

 
Time:

    *      Establish time of the beginning and the meeting termination;
    *      Establish time for each topic in a theme, considering their importance;
    *      Establish time of a break and coffee-pauses.

 
The reference:

    *      Inform and register all participants in advance;
    *      Send the schedule for some days (or so long before as time) before a meeting allows. Avoid to send offers too long before the conference beginning as many points in the schedule can change. If it has occurred, be convinced that all visitors have received updated predlozhenie. -