Organisators guide

• Organisators guide
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• How to gain the maximum effect?

Concerning the agenda principal causes of carrying out of conference will change:

    *      To collect and share the information;
    *      To exchange ideas, opinions, vision and offers;
    *      To discuss opinions;
    *      To solve problems;
    *      To make decisions;
    *      To plan plans.

To receive the maximum result from your conference, it is necessary to solve key questions: that you want to reach, who will be the visitors, what questions will be discussed, where the best place for carrying out, and what time will be the most convenient.

Having solved these questions, who will be necessary to know to head conference. If you will conduct conference, it is necessary to be prepared beforehand. Welcome all hospitably, you should guarantee to everyone comfortable stay and pay to all visitors attention, without distracting.

Use introduction positions to establish a meeting tonality, confirm the purposes, and then will announce the agenda. Give the short review of each theme and specify, what exactly is necessary for reaching.

The thief conference time, is important to pay attention to structure to those. For example, step by step approach to a solution of a problem, encouraging visitors to develop and estimate alternative decisions. Without it, conference to turn to an announcement, with dominating performance, or no ideas will be generated, or the theme will be postponed to the following meeting.

It is work of the speaker – to operate discussion, from time to time summing up and directing group. To make discussion of more effective, you can follow such rules:

   1.      Define a problem, the essential reasons as it arises.
   2.      Collect the information, by poll of everyone.
   3.      Develop alternative decisions, relying on ideas and opinions of listeners.
   4.      Estimate the offered decisions.
   5.      Will choose the best opinion from the offered variants.
   6.      Plan the further steps to action.
   7.      Consider progress for the named date.

Also it is necessary for speaker to supervise a meeting course, encouraging open discussion and to interfere with blasting and negative behavior.

It is your problem – to promote effective dialogue of participants and to encourage the individual points of view.

 
In a final part of a meeting summarize themes which have been lifted, ways of the decision which have been accepted also responsibility.

 
Thank all for participation and appoint date of the following meeting if it is necessary.

Theses and substantive provisions very much help all to fix with memory that occurred at the conference, what decisions have been accepted, contacts of partners. It is excellent practice – to extend theses and substantive provisions as soon as possible after conference carrying out.